Effective Date: 3 January 2025
SSA Group B.V. ("SSA Group", "we", "us", or "our") is a company that develops and provides the SSA PeopleOps Suite, a human resource management platform enabling organizations across industries to recruit, hire, and collaborate with highly qualified professionals. This Privacy Policy explains how we collect, use, disclose, and protect personal data in connection with our Platform.
SSA PeopleOps Suite is available both as a cloud-based and on-premises solution. This Privacy Policy applies to the cloud-hosted version of our Services and to our website visitors. For on-premise solutions, SSA Group provides the software, while the Client is responsible for managing the data and ensuring compliance with applicable laws.
By accessing or using our Services or interacting with us in any other way, you agree to the practices described in this Privacy Policy.
Scope of Application
This Privacy Policy applies to:
- Clients who use our platform and whose representatives or employees interact with our system.
- Website visitors.
- Individuals contacting us via contact forms, demos, or other communication channels.
This policy does not apply to individual employees or candidates processed by our clients via the SSA PeopleOps Suite platform. In such cases, the client acts as the data controller, and we act as a data processor, where applicable.
For on-premise solutions, SSA Group provides the technology, but the Client is the data controller and is responsible for ensuring compliance with applicable data protection laws and managing personal data stored and processed within the on-premise solution.
Information We Collect
We collect and process various types of personal data related to your company and its representatives. The following are the categories of data we may collect:
| Category | Description |
| Contact Information | Name, email address, phone number, and physical address. |
| Identification Data | Company name, registration data, tax ID, and executive details. |
| Financial Data | Bank account details and payment information. |
| Transaction Data | Payment details, amounts, and transaction dates. |
| Contract Data | Information about the services provided to your company. |
| Location Data | IP address and geographic location. |
| Usage Data | Information on how you interact with our services. |
| Technical Data | Device information, browser type, and system logs. |
| Communication Data | Data from communication with us. |
| Professional Data | Job titles, qualifications, and professional history. |
| Public Data | Data publicly available, e.g., from company registries. |
| Consent Data | Permissions or preferences you provide to us. |
| Other Data | Any additional data provided by you through our platform. |
Sources of Personal Information
We collect personal data from the following sources:
1. Directly from You — when you use our services, fill out forms, or contact us.
2. Automatically — through cookies and other tracking technologies when you interact with our website or services.
3. From Third Parties — including business partners, payment providers, and public sources (e.g., company registries).
How We Use Your Data
We use the personal data we collect for the following purposes:
- Providing our Services: To deliver the services your company has requested, including managing contracts, transactions, and client support.
- Improving our Services: To analyze usage patterns and enhance the performance and functionality of our platform.
- Communication: To respond to inquiries, send administrative information, and communicate updates about our services.
- Legal and Compliance: To comply with applicable legal obligations, resolve disputes, and enforce our agreements.
We will not use your personal data for any other purposes without your consent.
Legal Basis for Processing Data
We process your data based on the following legal grounds:
- Contractual Necessity: When processing is necessary for the performance of a contract (e.g., providing services to your company).
- Legal Obligation: When processing is required to comply with legal obligations.
- Legitimate Interests: To pursue our legitimate interests in improving our services and maintaining the security of our platform.
- Consent: When you provide explicit consent to the collection or processing of your data (e.g., for marketing purposes).
Sharing Your Data
We may share your data with the following parties:
- Service Providers: Third-party vendors who assist in delivering our services, including cloud providers and payment processors.
- Business Partners: Partners involved in business operations, such as legal advisors or auditors.
- Legal and Regulatory Authorities: When required to comply with legal obligations or protect our rights.
- Clients: When sharing data with your organization in accordance with the services we provide.
We do not sell your personal data to third parties.
Data Retention and Security
We retain your data only as long as necessary to fulfill the purposes outlined in this Privacy Policy. After that, your data will be securely deleted or anonymized.
We implement appropriate technical and organizational measures to protect your data against unauthorized access, loss, or alteration. However, no method of data transmission over the internet is 100% secure, and we cannot guarantee absolute security.
International Data Transfers
Since we operate globally, your personal data may be transferred and stored in countries outside your location, including countries with different data protection laws. We ensure that appropriate safeguards are in place to protect your data in compliance with applicable privacy laws.
Your Rights
Depending on your location and applicable laws (e.g., GDPR or CCPA), you may have the following rights regarding your personal data:
- Access: Request a copy of the personal data we hold about you.
- Correction: Request corrections to any inaccurate or incomplete data.
- Deletion: Request that we delete your data when it is no longer necessary for the purposes it was collected.
- Objection: Object to the processing of your personal data for certain purposes, such as direct marketing.
- Restriction: Request the restriction of processing of your personal data in specific circumstances.
- Data Portability: Request to receive your data in a machine-readable format to transfer to another service provider.
To exercise your rights, please contact us using the information provided below.
Cookies and Tracking Technologies
We use cookies and similar tracking technologies to improve your experience with our website and services.
Contact Information
If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at:
SSA Group B.V.
Kingsfordweg 151, office 1.23
1043GR Amsterdam, the Netherlands
Email: contact@ssa.group
Updates to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website, and the "Effective Date" at the top of this page will be updated. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your data.